Podium Systems — Privacy Policy
Last updated: 30 October 2026
This policy explains how Podium Systems handles personal information when you use our app and related services.
Information we handle
Depending on the features you use, we process account and contact information, work and operational records, messages, support requests and attachments, and technical information such as device details and notification identifiers. Your organisation may also provide information needed to give you access to its services.
How we use information
We use information to provide and maintain the service, manage access, support day-to-day operations, deliver communications, respond to requests, and protect the service. Where applicable, processing is based on providing our services, legitimate interests, consent, or legal obligations.
Device permissions
Some features request access to location, the camera, photos, or notifications. Location supports location-based features such as local information and work check-in and check-out. Photos and camera access let you attach images. You can manage permissions in your device settings; some features may be unavailable without them.
Sharing and service providers
Information is made available to your organisation and authorised users as needed for the service. We also use providers for hosting, communications, support, and related functions. Information may be disclosed where required by law or to protect legal rights. If information is processed outside your country, applicable data-protection requirements and safeguards apply.
Security and retention
We use technical and organisational measures designed to protect personal information. We retain information for as long as needed to provide the service and meet applicable contractual, legal, and operational requirements. Retention depends on the type of information, its purpose, and your organisation's requirements.
Your choices and rights
Depending on applicable law, you may have rights to access, correct, delete, or restrict use of your information, request portability, object to processing, or withdraw consent where processing relies on consent. Contact us or the organisation that provides your account to make a request. Some records may need to be retained by law. You may also contact your local data-protection authority.
Your organisation
Where your account is provided by an employer or another organisation, that organisation generally determines how its business records are used. Its own privacy information may also apply. We process those records to provide the service to that organisation.
Changes and contact
We may update this policy as our services or legal requirements change. The current version and update date are available here. For privacy questions or requests, contact Podium Systems at support@podiumsystem.com.